meet-hub/n8n-workflows

n8n Workflows for Access Hub

Workflows

1. Create Google Meet Event (Simple)

File: create-google-meet-event.json

A simple 3-node workflow that:

1. Receives webhook POST from Supabase Edge Function
2. Creates event in Google Calendar using Google Calendar node
3. Returns the meet link

Best for: Quick setup with minimal configuration

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2. Create Google Meet Event (Advanced)

File: create-google-meet-event-advanced.json

An advanced workflow with more control:

1. Receives webhook POST from Supabase Edge Function
2. Prepares event data with Code node (custom formatting)
3. Creates event using Google Calendar API directly
4. Returns the meet link

Best for: More customization, error handling, and control

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Import Instructions

Option 1: Import from File

1. In n8n, click + Import from File
2. Select the JSON file
3. Click Import

Option 2: Copy-Paste

1. In n8n, click + New Workflow
2. Click ... (menu) → Import from URL
3. Paste the JSON content
4. Click Import

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Setup Instructions

1. Configure Webhook

• Path: create-meet (already set)
• Method: POST
• Production URL: Will be auto-generated when you activate the workflow

2. Configure Google Calendar Credentials

For Simple Workflow:

1. Click on the Google Calendar node
2. Click Create New Credential
3. Select Service Account authentication
4. Paste the entire JSON content from your service account file
5. Give it a name: "Google Calendar (Service Account)"
6. Click Create

For Advanced Workflow:

1. Click on the Google Calendar API node
2. Click Create New Credential
3. Select Service Account authentication for Google API
4. Paste the service account JSON
5. Give it a name: "Google Calendar API (Service Account)"
6. Click Create

3. Activate Workflow

1. Click Active toggle in top right
2. n8n will generate your webhook URL
3. Your webhook URL will be: https://api.backoffice.biz.id/webhook-test/create-meet

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Test the Workflow

Manual Test with Curl:

curl -X POST https://api.backoffice.biz.id/webhook-test/create-meet \
  -H "Content-Type: application/json" \
  -d '{
    "slot_id": "test-123",
    "date": "2025-12-25",
    "start_time": "14:00:00",
    "end_time": "15:00:00",
    "client_name": "Test Client",
    "client_email": "test@example.com",
    "topic": "Test Topic",
    "notes": "Test notes",
    "calendar_id": "your-email@gmail.com",
    "brand_name": "Your Brand",
    "test_mode": true
  }'

Expected Response:

{
  "meet_link": "https://meet.google.com/abc-defg-hij",
  "event_id": "event-id-from-google-calendar",
  "html_link": "https://www.google.com/calendar/event?eid=..."
}

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Workflow Variables

The webhook receives these fields from your Supabase Edge Function:

Field	Description	Example
slot_id	Unique slot identifier	uuid-here
date	Event date (YYYY-MM-DD)	2025-12-25
start_time	Start time (HH:MM:SS)	14:00:00
end_time	End time (HH:MM:SS)	15:00:00
client_name	Client's full name	John Doe
client_email	Client's email	john@example.com
topic	Consultation topic	Business Consulting
notes	Additional notes	Discuss project roadmap
calendar_id	Google Calendar ID	your-email@gmail.com
brand_name	Your brand name	Access Hub
test_mode	Test mode flag	true

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Troubleshooting

Error: 403 Forbidden

• Make sure calendar is shared with service account email
• Service account email format: xxx@project-id.iam.gserviceaccount.com
• Calendar permissions: "Make changes to events"

Error: 401 Unauthorized

• Check service account JSON is correct
• Verify Calendar API is enabled in Google Cloud Console

Error: 400 Invalid

• Check date format (YYYY-MM-DD)
• Check time format (HH:MM:SS)
• Verify calendar ID is correct

Webhook not triggering

• Make sure workflow is Active
• Check webhook URL matches: /webhook-test/create-meet
• Verify webhook method is POST not GET

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Calendar ID

To find your Calendar ID:

1. Go to Google Calendar Settings
2. Scroll to Integrate calendar
3. Copy the Calendar ID
4. For primary calendar: your Gmail address

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Production vs Test

• Test Mode: Uses /webhook-test/ path
• Production: Uses /webhook/ path
• Toggle in Admin Settings → Integrasi → Mode Test n8n

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Next Steps

1. Import workflow JSON
2. Set up Google Calendar credentials with service account
3. Activate workflow
4. Test with curl command above
5. Check your Google Calendar for the event
6. Verify meet link is returned

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Support

If you need help:

• Check n8n workflow execution logs
• Check Google Calendar API logs
• Verify service account permissions
• Check calendar sharing settings