diff --git a/src/lib/statusHelpers.ts b/src/lib/statusHelpers.ts
new file mode 100644
index 0000000..1b98912
--- /dev/null
+++ b/src/lib/statusHelpers.ts
@@ -0,0 +1,124 @@
+/**
+ * Centralized status management for consistent labels, colors, and badges
+ * Single source of truth for all status-related UI
+ */
+
+export type PaymentStatus = 'paid' | 'pending' | 'failed' | 'cancelled' | 'refunded' | 'partially_refunded';
+export type ConsultingSlotStatus = 'pending_payment' | 'confirmed' | 'completed' | 'cancelled';
+
+/**
+ * Get Indonesian label for payment status
+ */
+export const getPaymentStatusLabel = (status: PaymentStatus | string | null): string => {
+  switch (status) {
+    case 'paid':
+      return 'Lunas';
+    case 'pending':
+      return 'Pending';
+    case 'failed':
+      return 'Gagal';
+    case 'cancelled':
+      return 'Dibatalkan';
+    case 'refunded':
+      return 'Refund';
+    case 'partially_refunded':
+      return 'Refund Sebagian';
+    default:
+      return status || 'Pending';
+  }
+};
+
+/**
+ * Get CSS class for payment status badge
+ */
+export const getPaymentStatusColor = (status: PaymentStatus | string | null): string => {
+  switch (status) {
+    case 'paid':
+      return 'bg-brand-accent text-white';
+    case 'pending':
+      return 'bg-amber-500 text-white';
+    case 'failed':
+      return 'bg-red-500 text-white';
+    case 'cancelled':
+      return 'bg-destructive text-white';
+    case 'refunded':
+      return 'bg-purple-500 text-white';
+    case 'partially_refunded':
+      return 'bg-purple-500/80 text-white';
+    default:
+      return 'bg-secondary text-primary';
+  }
+};
+
+/**
+ * Get label for consulting slot status
+ */
+export const getConsultingSlotStatusLabel = (status: ConsultingSlotStatus | string): string => {
+  switch (status) {
+    case 'pending_payment':
+      return 'Menunggu Pembayaran';
+    case 'confirmed':
+      return 'Terkonfirmasi';
+    case 'completed':
+      return 'Selesai';
+    case 'cancelled':
+      return 'Dibatalkan';
+    default:
+      return status;
+  }
+};
+
+/**
+ * Get CSS class for consulting slot status badge
+ */
+export const getConsultingSlotStatusColor = (status: ConsultingSlotStatus | string): string => {
+  switch (status) {
+    case 'pending_payment':
+      return 'bg-amber-500 text-white';
+    case 'confirmed':
+      return 'bg-green-500 text-white';
+    case 'completed':
+      return 'bg-blue-500 text-white';
+    case 'cancelled':
+      return 'bg-destructive text-white';
+    default:
+      return 'bg-secondary text-primary';
+  }
+};
+
+/**
+ * Get label for product type
+ */
+export const getProductTypeLabel = (type: string): string => {
+  switch (type) {
+    case 'consulting':
+      return 'Konsultasi';
+    case 'webinar':
+      return 'Webinar';
+    case 'bootcamp':
+      return 'Bootcamp';
+    default:
+      return type;
+  }
+};
+
+/**
+ * Check if order can be refunded
+ */
+export const canRefundOrder = (paymentStatus: PaymentStatus | string | null, refundedAt: string | null = null): boolean => {
+  return paymentStatus === 'paid' && !refundedAt;
+};
+
+/**
+ * Check if order can be cancelled
+ */
+export const canCancelOrder = (paymentStatus: PaymentStatus | string | null, refundedAt: string | null = null): boolean => {
+  return !refundedAt && paymentStatus !== 'cancelled' && paymentStatus !== 'refunded' && paymentStatus !== 'partially_refunded';
+};
+
+/**
+ * Check if order can be marked as paid
+ */
+export const canMarkAsPaid = (paymentStatus: PaymentStatus | string | null, refundedAt: string | null = null): boolean => {
+  return !refundedAt && paymentStatus !== 'paid' && paymentStatus !== 'refunded' && paymentStatus !== 'partially_refunded';
+};
diff --git a/src/pages/admin/AdminOrders.tsx b/src/pages/admin/AdminOrders.tsx
index 8d2c64c..5eabdeb 100644
--- a/src/pages/admin/AdminOrders.tsx
+++ b/src/pages/admin/AdminOrders.tsx
@@ -15,6 +15,7 @@ import { Textarea } from "@/components/ui/textarea";
 import { formatIDR, formatDateTime } from "@/lib/format";
 import { Eye, CheckCircle, XCircle, Video, ExternalLink, Trash2, AlertTriangle, RefreshCw, Link as LinkIcon } from "lucide-react";
 import { toast } from "@/hooks/use-toast";
+import { getPaymentStatusLabel, getPaymentStatusColor, canRefundOrder, canCancelOrder, canMarkAsPaid } from "@/lib/statusHelpers";
 
 interface Order {
   id: string;
@@ -272,20 +273,11 @@ export default function AdminOrders() {
   };
 
   const getStatusBadge = (status: string | null) => {
-    switch (status) {
-      case "paid":
-        return <Badge className="bg-brand-accent text-white rounded-full">Lunas</Badge>;
-      case "refunded":
-        return <Badge className="bg-purple-500 text-white rounded-full">Refund</Badge>;
-      case "partially_refunded":
-        return <Badge className="bg-purple-500/80 text-white rounded-full">Refund Sebagian</Badge>;
-      case "pending":
-        return <Badge className="bg-amber-500 text-white rounded-full">Pending</Badge>;
-      case "cancelled":
-        return <Badge className="bg-destructive text-white rounded-full">Dibatalkan</Badge>;
-      default:
-        return <Badge className="bg-muted rounded-full">{status}</Badge>;
-    }
+    return (
+      <Badge className={`${getPaymentStatusColor(status)} rounded-full`}>
+        {getPaymentStatusLabel(status)}
+      </Badge>
+    );
   };
 
   if (authLoading || loading) {
@@ -499,7 +491,7 @@ export default function AdminOrders() {
                 )}
 
                 <div className="flex flex-col sm:flex-row gap-2 pt-4">
-                  {selectedOrder.payment_status === "paid" && !selectedOrder.refunded_at && (
+                  {canRefundOrder(selectedOrder.payment_status, selectedOrder.refunded_at) && (
                     <Button
                       variant="outline"
                       onClick={openRefundDialog}
@@ -509,13 +501,13 @@ export default function AdminOrders() {
                       Refund
                     </Button>
                   )}
-                  {selectedOrder.payment_status !== "paid" && !selectedOrder.refunded_at && (
+                  {canMarkAsPaid(selectedOrder.payment_status, selectedOrder.refunded_at) && (
                     <Button onClick={() => updateOrderStatus(selectedOrder.id, "paid")} className="flex-1">
                       <CheckCircle className="w-4 h-4 mr-2" />
                       Tandai Lunas
                     </Button>
                   )}
-                  {selectedOrder.payment_status !== "cancelled" && !selectedOrder.refunded_at && (
+                  {canCancelOrder(selectedOrder.payment_status, selectedOrder.refunded_at) && (
                     <Button
                       variant="outline"
                       onClick={() => updateOrderStatus(selectedOrder.id, "cancelled")}